– SU applies the credit hour system which divides the academic year into two major semesters (Fall and Spring). Each semester is 16 weeks- in addition to the summer session (8 weeks).
-A “CREDIT HOUR” is the legal study unit and is defined, based on the number of class hours per week throughout a semester: as follows:
- One credit hour is equivalent to one hour of lecture class time per week.
- One credit hour is equivalent to two hours of laboratory time per week.
- One credit hour is equivalent to three hours of clinical time per week.
-English is the language of instruction at Sinai University (SU).
-Prior the start of each academic year, SU Council defines and approves the Academic calendar for the Fall, Spring semesters and Summer session of that year.
-Every undergraduate student is assigned an academic advisor from the faculty staff members. Students must obtain their advisor’s approval of programs of study to register for each academic semesters and summer session.
-Students are required to meet with their advisor every semester as part of the regular registration process to ensure fulfillment of University and Faculty requirements.
-The Faculty Council is eligible to reconsider the appointment of the academic advisor, if his/her role is not successfully accomplished.
-A student has to consult with the academic advisor in selecting his/her courses for each semester according to the academic calendar deadlines. Actual enrolment cannot begin until registration is complete
-Registration is confirmed once the student registers for courses himself/herself. The student may not assign his/her registration to anyone else except in extraordinary circumstance and with the approval of the Dean of the Faculty.
-A student is allowed to add and drop any course as stated in the academic calendar provided that his/her total registry hours don’t exceed the maximum credit hours allowed.
-Students are allowed to withdraw from a course or more within the first 5 weeks from the beginning of the semester as stated in the academic calendar.
-Students are allowed to register in courses if they have fulfilled the requirements in terms of total registered credit hours and course’s prerequisites.
-Add and Drop are processed with the consent of the academic advisor.
-Students may drop courses until the 5th week of the Fall or Spring semester, or the end of the 2nd week in the summer session. In this case the student will have a “W” in his/her transcript which refers to withdrawal from the course and the dropped courses are not counted when considering graduation requirements and will never affect his/her CGPA in the academic record.
-Drop/Add/Withdrawal: should not affect the maximum and minimum academic load.
-Each student has a hard copy file in which the study plan is kept with all courses registered, completed and results achieved.
-Undergraduate students can take an academic load ranging from a minimum of 12 (twelve) credit hours (for students with a CGPA less than 2.0) and a maximum of 18 (eighteen) hours for other students. The Maximum load may be increased by up to three credit hours for students with a CGPA not less than 3.0. In the summer session, students may take up to 7 (seven) credit hours. Permission to exceed this maximum to nine credit hours is given for students expected to graduate in the same summer session.
-The minimum registration credits are 12 in Fall or Spring semester and 7(seven) hours in the summer session.
-Students should earn the minimum credit hours required to be prompted to the higher studying level, as stated in the study plan (article 44).
-A student must attend lectures, tutorials and labs of his/her registered courses to make full use of them.
-The student has to attend not less than 75% of the lectures, tutorials and labs of each registrar course to be allowed to attend the final exam of this course.
-A student is notified of his/her absence in each registered course periodically.
-If the student’s absence exceeds the limit (25%), s/he is denied from attending the final exam and receives an FA grade. The student has to repeat the course in case it is a compulsory course, or registers in another equivalent one (as stated in the study plan), if the course is an elective.
-If the student’s absence reaches 25% due to a severe medical condition or exceptional circumstance approved by the university council, the student withdraws from the course and withdrawal rules applies. The student receives a W grade on his/her academic record.
-Medical reports should be issued and stamped by governmental medical centers and should be presented within 2 weeks from absence and one week after in case of other exceptional circumstance.
-If a student fails to attend the final exam for any emergency or exceptional circumstances beyond a student’s control, the University Council may approve an incomplete (I) grade. Coursework grades are transferred to students who are given an (I) grade. Students must complete the final exam of the course requirements before the exams of the following semester.
-Credit hours for courses in which the student receives a (W) or an (I) grade are neither counted as earned hours nor calculated in the CGPA.
-If a student does not register in one main semester (Fall- Spring) or more without permission, he would be considered as “Absent” in this semester having made interruption in his study without excuse. Students are not allowed to be absent without permission and will be dismissed if their absence exceeds two consecutive semesters.
-The student has the right to apply for Leave of absence as per SU rules and regulations.
-Each course is assigned marks for course work and final exams stated in Articles (46- 47).
-Regular quizzes are announced and held periodically as defined by the Faculty and University Councils. These quizzes are assigned total marks as course work as stated in the study plan and approved by the department and faculty councils.
-Academic semesters are: Fall semester (September- October-November-December) and Spring semester (February-March-April-May) with a duration of 16 weeks each, an intensive summer session (July – August) with a duration of 8 weeks. each academic semester has an its own examinations and results which are announced separately.
– Graduation classes are February, July and September of each year.
-The provisions of SU rules and regulations are applied in case of absence of any relevant provision.
-The assessment measures the outcome of students’ learning in terms of knowledge acquired, understanding developed, and skills gained. Each course is assessed individually upon its completion. Methods of assessment include written, oral and practical examinations, research papers, course assignments and practical work. Marks are assigned for each course as stated in Article (46).
-Grades are a measure of the performance of a student in an individual course and each grade is given a certain symbol and measured in points as shown below:
90% -< 95%
|A-||85% -< 90%|
|Very Good||80% -< 85%||3.3|
|B||75% – <80%|
|Good||70% – <75%||2.7|
|C||65% – <70%|
|D||Satisfactory||60% – <65%|
-The above grades are calculated in the semester and cumulative GPA.
– Below are other grades that may show on the student’s academic record:
|I||Incomplete. (A temporary grade that indicates the requirement of a course has not been completed. The instructor assigns “I” when, due to extraordinary circumstances, the student was prevented from completing the requirements of a course.|
|W||Withdrawal prior to deadline indicates a student has officially withdrawn from a course).|
|Withdrawn||Withdrawal from a semester|
|IP||The course is progress|
|Pass||Pass for non-credit courses, training, …etc.|
|Fail||Fail for non-credit course, training,..etc.|
|Absent||Absence with no excuse|
|Leave of Absence||Absence with excuse|
Transfer, indicates credits transferred from another institution.
-The above registration symbols do not carry any grade points or credit(s) and the grades not included in the Grade Point Average GPA or Cumulative Grade Point Average CGPA.
-Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA):
-Semester GPA is calculated each semester as follows:
- The grade point average is calculated by multiplying the grade value (points) by the number of credit hours the course represents, the result is called quality points.
- The total quality points are then divided by the total undertaken credit hours.
- GPA is calculated by dividing the quality points by the credit hours earned.
-The cumulative GPA (CGPA) is a calculation of average of all of student’s grades for all semesters and courses completed up to a given academic semester where GPA may only refer to one semester. The cumulative GPA calculation starts from the first semester the student is enrolled. The student CGPA is updated each semester till his/her graduation.
-The student is academically monitored and closely followed-up. In case a student’s CGPA drops below 2.0 s/he is warned and placed on probation until s/he improves his/ her CGPA. In case the student fails to improve his/ her CGPA to become 2.0 or more and this poor performance persists for four consecutive semesters or six non-consecutive semesters, s/he is academically dismissed.
-The student is awarded Honors if his/her final CGPA is greater than 3.5 provided that it has never been less than 3.5 in any semester during of study period. Moreover, s/he should not have failed in any registered course.